How to Transfer a League Between a Secretary and Treasurer

Products > BLS > BLS-2025 > Leagues
Moving a league between the league secretary and treasurer is simple, but it’s important to handle the data carefully.

Key Points:

  1. Same Version Required: Both the league secretary and treasurer must be using the same major version of the software, and each must have their own purchased license with unique serial numbers. For example, if the secretary has BLS-2025 and the treasurer has BLS-2024, the data can’t be transferred back and forth. Data can only be upgraded, not downgraded.
  2. Similar Version Numbers: Both the secretary and treasurer should be on similar version numbers, especially if there have been important updates or bug fixes (e.g., if there was a bug fix in version 37.02.08, both should be on 37.02.08 or newer).

Transferring from League Secretary to Treasurer:

After preparing the week's data, the secretary should:
  1. Go to UTILITIES > BACKUP LEAGUE and save the backup onto a USB flash drive.
  2. If emailing the league, attach the backup file to an email and send it to the treasurer, or deliver the flash drive to them.
At the Treasurer's End:
  1. Backup the league (if it’s already on their system) by going to UTILITIES > BACKUP LEAGUE.
  2. Delete the league to avoid mixing data by going to UTILITIES > DELETE LEAGUE.
  3. Restore the league from the secretary’s backup using UTILITIES > RESTORE LEAGUE.

Transferring from Treasurer to League Secretary:

When the treasurer is ready to send the league back, they should:
  1. Go to UTILITIES > BACKUP LEAGUE and save the backup onto a USB flash drive.
  2. If emailing, attach the backup file to an email and send it to the secretary, or deliver the flash drive.
At the Secretary's End:
  1. Backup the league (if it’s already on their system) by going to UTILITIES > BACKUP LEAGUE.
  2. Delete the league to prevent data mix-ups by going to UTILITIES > DELETE LEAGUE.
  3. Restore the league from the treasurer’s backup using UTILITIES > RESTORE LEAGUE.
Why Delete a League Before Restoring?It’s like clearing the table before a new meal. Mixing today’s meal with yesterday’s leftovers can get messy and even risky. Deleting the league first ensures everything is clean and ready for the new data.
Article ID: 3590, , Modified: 9/6/2024 at 11:13 AM

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