Transporting a league between a league secretary and league treasurer is a very simple process, with a minor amount of care necessary to assure proper handling.
The first thing that is mandatory is that the league secretary and league treasurer must be on the same major version and that they have their own purchased licenses so that they each have unique serial numbers. As an example, if the league secretary has BLS-2022 and the league treasurer has BLS-2019, then the league data can not go back and forth. Data can only be upgraded, not downgraded.
The other thing that occasionally is required is that both the league secretary and league treasurer need to be at least at a similar version number. Example would be if there was a bug fix that affected the data and was fixed in 34.03.01, then it would be important that both the league secretary and league treasurer be at least at 34.03.01 or newer.
To go from league secretary to league treasurer
League Secretary will do the following after the week has been prepared:
- From within the league, go to UTILITIES > BACKUP LEAGUE and save the backup on a USB Flash Drive.
- If emailing the league to the treasurer, use your Email program and attach the backup file to the email to send to the treasurer. Otherwise take the flash drive to the treasurer.
League treasurer would do the following after receiving the backup file.
- Backup the league if it already is on their BLS as a precaution. UTILITIES > BACKUP LEAGUE
- Delete the league in BLS so that data files are not mixed together. UTILITIES > DELETE LEAGUE
- Restore League from the Secretary Backup. UTILITIES > RESTORE LEAGUE
The same process can be done when going from league treasurer to league secretary.
To go from treasurer to league secretary:
From within the league, go to UTILITIES > BACKUP LEAGUE and save the backup on a USB Flash Drive.
If emailing the league to the secretary, use your Email program and attach the backup file to the email to send to the secretary. Otherwise take the flash drive to the secretary.
Secretary would do the following after receiving the backup file.
- Backup the league if it already is on their BLS as a precaution. UTILITIES > BACKUP LEAGUE
- Delete the league in BLS so that data files are not mixed together. UTILITIES > DELETE LEAGUE
- Restore League from the secretary Backup.UTILITIES > RESTORE LEAGUE
Note: Why delete a league before restoring a backup? Think of eating dinner at the dinner table and leaving the remaining food and dishes on the table. The next day, you bring your dinner and dishes to the table and you're now mixing todays and yesterdays meals and dishes together, which is not only messy, but could be dangerous to accidently get food poisoning. By deleting the league before restoring the backup, you are essentially cleaning up yesterdays table, wiping it clean and allowing todays meal and dishes to be on the table.